PrimeX for Appliance Repair

PrimeX for appliance repair businesses

The operating system for appliance repair — Prime AI books the diagnostic call, looks up the part by brand + model from your pricebook, watches manufacturer warranty status, and drafts the recall outreach when a manufacturer issues one.Start freeSee pricing

Built around the way appliance repair actually runs

Appliance repair is a parts-pricing problem disguised as a service business. The customer's washer dies; the tech needs to know inside ten minutes whether the bearing is $87 or $487, whether the unit's in warranty, whether the manufacturer just issued a recall on this model number. The shop that wins is the one whose pricebook is sliced by brand + model + part SKU and whose customer history holds every appliance's purchase date + serial + warranty terms. PrimeX is built for that lookup speed.

Diagnostic-call scheduling is first-class. The flat-fee diagnostic ($89-$129 typical) goes on the books at booking; if the customer authorizes the repair, the diagnostic credits toward the total. If they decline, the diagnostic stands alone. PrimeX handles both paths on one work order — no "did the diagnostic credit get applied?" reconciliation at month end.

Parts pricing by brand + model is the margin lever. Your pricebook organizes by manufacturer (Whirlpool, GE, LG, Samsung, Bosch, Sub-Zero, Wolf), then by appliance category (washer, dryer, refrigerator, dishwasher), then by part. Prime auto-suggests the right part when the tech logs the symptom — bearing failure on a Whirlpool front-loader pulls up the bearing kit + tool fee + estimated labor hours from your historical average for that exact repair. Quote ships from the customer's kitchen counter inside 90 seconds.

Manufacturer warranty + recall tracking is the long-tail revenue. Every appliance you've serviced (or that the customer reported during the diagnostic) is logged on the customer profile with brand + model + serial + purchase date + warranty terms. When a manufacturer issues a recall, Prime queries the install history across your entire customer base and surfaces affected units sorted by customer value + recall severity. What used to be a manufacturer-letter-buried-in-a-pile becomes a proactive customer-service outreach + revenue moment.

What you get with PrimeX for Appliance Repair

Diagnostic + repair-credit workflow

Flat-fee diagnostic books with the appointment. If repair authorized, diagnostic credits the total. If declined, diagnostic stands alone. Both paths on one work order — no reconciliation at month end.

Brand + model + part pricebook

Pricebook organized by manufacturer → appliance → part. Prime auto-suggests the right part + tool fee + labor hours when the tech logs the symptom. Quote ships in under 90 seconds.

Warranty + recall tracking

Every appliance's brand + model + serial + purchase date + warranty terms logged. Manufacturer recalls auto-surface affected units across your customer base.

Parts ordering integration

When a part is needed, Prime checks supplier stock (Marcone, Reliable Parts, V&V), creates the order, and tracks delivery so the customer's follow-up appointment isn't scheduled before the part arrives.

Service-call routing

Prime sequences each day's diagnostic + repair calls by zip cluster + drive time. Same headcount, more calls per day. Saves average 30 min/day per tech.

Tap-to-Pay collection

Customer pays at the kitchen counter via Tap to Pay on iPhone. Funds in the bank in 2 business days. No "we'll mail an invoice" follow-up calls.

What Prime runs for appliance repair businesses

Symptom-to-quote

Tech opens the diagnostic call: customer's washer drum makes grinding noise. Tech logs the symptom; Prime cross-references with the appliance's brand + model and surfaces the most likely failure modes (drum bearing, motor coupling, drive belt) with their part costs + estimated labor. Tech selects the diagnosis; Prime drafts the quote in 90 seconds. Customer approves on a public link, the part orders to the supplier, and the follow-up appointment auto-schedules for the day after delivery.

Manufacturer recall sweep

Manufacturer issues a recall on a specific Whirlpool model number. Prime queries the install history across the customer base, surfaces every affected unit sorted by customer LTV + safety severity, drafts the outreach SMS in your voice ("Whirlpool just recalled the model in your kitchen. Free fix at our cost — schedule yours?"), and the dispatcher schedules the fixes in the next available slots. Manufacturer-letter-buried-in-a-pile becomes a customer-trust + recurring-revenue moment.

Diagnostic credit reconciliation

Customer pays the $89 diagnostic at booking. Tech diagnoses the problem and quotes a $340 repair. Customer authorizes the repair; PrimeX automatically credits the $89 diagnostic toward the $340 total — final invoice is $251. Customer declines? The $89 diagnostic stays on the books as a standalone line item, no manual reconciliation. Both paths handled by the work order itself.

Frequently asked

Does PrimeX handle the diagnostic-call + credit-toward-repair pattern?

Yes — flat-fee diagnostic books with the appointment. If the customer authorizes the repair, the diagnostic auto-credits the total. If they decline, the diagnostic stands alone. Both on one work order, no manual reconciliation.

How does the pricebook handle brand + model + part complexity?

Pricebook organizes by manufacturer (Whirlpool, GE, LG, Samsung, Bosch) → appliance category (washer, dryer, refrigerator, dishwasher) → part SKU. Prime auto-suggests the right part + tool fee + labor hours when the tech logs the symptom.

Manufacturer warranty + recall tracking?

Every appliance's brand + model + serial + purchase date + warranty terms logged on the customer profile. Manufacturer recalls auto-surface affected units across the customer base sorted by LTV + recall severity.

Parts ordering integration?

Prime checks supplier stock (Marcone, Reliable Parts, V&V) when a part is needed, creates the order, and tracks delivery so the follow-up appointment isn't scheduled before the part arrives.

Does it work for in-warranty manufacturer dispatches AND retail repair?

Both. In-warranty dispatch handles the manufacturer's claim form + reimbursement workflow. Retail customers pay direct via Tap-to-Pay or a public payment link. Same operating system; the work-order discriminator drives the billing path.

Tap-to-Pay at the kitchen counter?

Yes — Tap to Pay on iPhone. Tech swipes the customer's card right where the work happened. Funds in the bank in 2 business days.